- February 13, 2020
- Posted by: Yalla Movers & Packers
- Category: office relocation
Office Moving is not an easy task. it’s a frightening task and lots of factors got to be considered like relocation of employees, moving of pricy equipment, machinery (if any), and so on.
A lot of designing and preparations are required for a smooth and hassle-free office move because it can affect your business. However, relocating an office are often weakened into simple tasks to form your move smooth and straightforward.
Here are the 11 best things you can do before an office move.
1. Sort the things that require to be moved, stored, and discarded
One of the most tasks is to sort the things in your office and choose which items got to be moved, which require to be stored, and which require to be discarded. this may enable you to remain organized and take away unnecessary items. it’ll also offer you an estimate of total things to be moved to the new office. Sorting and organizing your items will prevent tons of your time during the particular move.
2. Involve all stakeholders and form an in-depth move plan
Ensure that all stakeholders are informed about the relocation. Your stakeholders may include board members, department heads, staff, also as your partners and customers. Make a Plan for Office Relocation and have interaction with all of your stakeholders within the process. you’ll send an in-depth email, create a newsletter, or have a government building to tell the stakeholders. Keeping the stakeholders will help avoid any complications within the future.
3. Identify tasks to be completed
There are numerous tasks to be completed before relocating an office. it’s vital to spot these tasks and complete them before moving to the new office. this will be a challenging task, but it is often accomplished by breaking down all the small print. you’ll create an inventory of tasks that require to be completed and work your way through the list until you complete all the tasks.
4. Identify vendors and moving crew involved within the relocation process
Moving a business involves hiring a knowledgeable moving crew to maneuver pack and move all the things in your business. it’s recommended that you simply investigate the mover and gather all the required information for the security of your business. you’ll speak to the mover’s previous customers and undergo their client testimonials to urge the specified information. Read this definitive guide the way to Select the simplest Office Moving Packers and Movers.
You may also require to change/relocate the web, telephone, or the other service you’ve got leased out. Contact and update your current vendors about the move and check if they will continue their services in your new office. If not, you’ll need to determine new vendors for all the important services.
5. Arrange insurance
It is vital that you simply arrange for moving or relocation insurance when moving your business to a replacement location. Moving or relocation insurance ensures the security of your goods in transit or in storage. you’ll encounter any unexpected situations like accidents, damages, theft, natural disasters, fire, etc. you’ll also encounter property damage when moving out or occupation. Hence having insurance will make sure that your items and properties are protected otherwise you are reimbursed just in case of an unseen calamity.
6. Dismantle all items before the move
Another important task before moving your office is to disengage or dismantle items like computer systems, phones, security cameras, etc. from their ports or servers. this may help move the things securely to the new location. it’ll prevent tons of your time and therefore the mover can easily pack and move these things. it’ll also make sure that all the things are dismantled properly with none damage.
7. Prepare a checklist for brand spanking new office facility
When you plan to move your office, you want to always prepare a checklist for the new facility to make sure it’s everything you and your employees need. Your checklist can include items like enough work stations, parking lot, security, bathrooms, cafes or canteens, power sockets, and charging points, etc.
You can also check if the new facility is accessible via conveyance like a bus company, metro, or local trains. Another important factor you ought to consider while preparing a checklist is that the scope for future growth in terms of staff members and employees. you want to check if the new premise has the capacity to accommodate new employees that you simply may hire within the future.
8. Found out a moving team with members from each department
Form a moving team by involving team members from each department. you’ll invite volunteers from each team to make a move committee. This team can assist you to organize and plan the move. they will also help other employees with the transition. you’ll ask the committee to review tasks and take necessary actions. fixing a moving committee will reduce your burden and you’ll specialize in other things that require to be taken care of before, during, and after the move.
9. Share move plan with all employees
Communicate together with your employees and share the move plan with them. Open communication together with your staff will cause you to aware if there are any issues faced by your employees by the move. Explain intimately to your employees the explanations behind the move. Give them a transparent idea about how the move will affect them and therefore the business, and the way they’re going to enjoy it. There could be certain issues or problems your staff may have about the move. Sharing the move plans with them will help address these issues.
10. Have a backup plan
It is difficult to predict if an office move is going to be 100 percent effective and successful. it’s a frightening task and even with proper planning, many things can fail for varied reasons. it’s vital that you simply have a backup plan, especially if you’ve got an outsized number of employees in your office. this may make sure that you’re prepared within the face of a crisis and also make sure the safety of your business and employees.
11. Take photos of the latest office
Finally, take photos of the new office before you progress in. Once all the items are moved and glued up within the new place, it’ll be difficult to urge a thought about the condition of the place. Taking photographs before moving will offer you evidence about the facility’s condition and check if anything is broken. If you face any issues, you’ll let your landlord know (if it’s rented office space) and take the required actions. it’ll also are available handy if you opt to maneuver from this facility within the future. you’ll compare the condition of the power together with your prior photographs and fix any damage which may are caused.
Moving an office isn’t a simple task and can’t be achieved overnight. It requires weeks of designing and organizing for an office move to achieve success. There are many things to be considered before moving to an office. If you follow the ideas mentioned during this article, your transition to a replacement facility is going to be smooth and stress-free.
Yalla Movers is a professional office relocation service provider. If you’re getting to move your office, call us on +971556598756 or email us at email@example.com
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